Reversing a Link posted into the GL
This Wiki will show you how to reverse a link posted into the General Ledger. Two main
reasons for the reversing
of a link is due to an out of balance or because it was posted from
a future period in error.
Requirements:
1) The General Ledger must still be open for the link that needs to be reversed. If the
General Ledger is
already closed for the period in question, then the link cannot be
reversed. The correction, if necessary,
must be made via Journal Entry.
Go into Utilities > Reorganize Files > Integrity Check > Ledger. | |
There are three tabs and the default is set to 'Integrity Check'.
Select the tab ‘Reverse GL Link’. | |
The ‘LAST’ journal entry entered into the system will display. If any journal entries have been entered since the entry that needs to be corrected, the sequence number must be changed to reflect the correct entry being reversed. |
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If the entry number displayed is correct, click on Proceed or Exit to get out of the screen. |
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Once you click Proceed, a message could appear indicating that the sequence you selected was incorrect. | |
If the journal entry number is incorrect, reconfirm the number. Once found, then either select the correct number from the browser or type the correct one into the box replacing the one on the screen. |
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Click Proceed. The journal entry will immediately be removed from the General Ledger and returned back into the appropriate sub-ledger ready to be corrected and or re-linked at the appropriate time. |
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If the link being reversed is due to an out of balance, then the AP period must reflect the period where the
transaction was
originally made. If the payables period is currently in a future period, the period must be
re-opened first. The same applies
for the link from JAS. The Invoicing and/or Receivables module made need
to be corrected to reflect the proper period.
Go into Ledger > Account File > Fiscal Setup. | |
The top right hand corner of the screen will indicate the current status of each module. If the Payables Period is not in the period where the transaction was entered, click Modify at the bottom of the screen and correct it by entering the correct period. | |
Click Modify and then Update to save the change. | |
NOTE: The system is now reverted back to that period and other users should be made aware of that fact.
You can now go
ahead and made the necessary changes to the transaction(s) in question.
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