Printing Notes Based on Symbols in the Notepad

Introduction

The following wiki lists the different symbols that can be added to each of the notepads that will enable the text to be printed on various outputs such as invoices, credit memos, order confirmations, picking tickets or purchase orders .

Note: It is important that the user refrains from using any other type of symbol apart from those mentioned, as they can have other programming meanings.

 

Customer Notepad

In the main JAS menu, go to: "Customers"; "Maintenance"; "Add/Change".
Enter or select the appropriate account number and click on the "notepad" button located at the bottom of the screen.
If the line begins with a "*" the note will print on the picking slip. If the line begins with a "$" the note will print on the invoice. If the line begins with "#" the note will print on the order confirmation. If the line beings with "*$" the note will print on both the picking slip and the invoice. If the line begins with "*$#" the note wil print on the picking slip, invoice and the order.
It is important to note that any changes made to the notepad information will not be updated unless the green checkmark is selected.

Style Notepad

In the JAS main menu, go to: "Styles"; "Maintenance"; "Add/Change".
Enter or select the appropriate style & color; click on the "notepad" button located at the bottom of the screen.
If the line begins with a "@" the notepad will print on the cutting ticket/ purchase order.
It is important to note that any changes made to the notepad information will not be updated unless the green checkmark is selected.

Material Notepad

In the main JAS menu, go to: "Material"; "Maintenance"; "Add/Change".
Enter or select the appropriate material & color and click on the "notepad" button located at the bottom of the screen.
If the line begins with a "@" the notepad will print on the cutting ticket/ purchase order (Fabric/Trim PO - format X only).
It is important to note that any changes made to the notepad information will not be updated unless the green checkmark is selected.

Order Notepad

In the main JAS menu, go to: "Orders"; "Processing"; "Add Orders". OR In the main JAS menu, go to: "Orders"; "Processing"; "Modify/Cancel Orders".
If modifying an existing order, enter or select the appropriate order and click on the "notepad" button located at the bottom of the screen. If creating a new order, the order number will be blank - the user can still click on the "notepad" button to enter notes.
If the line begins with a "*" the information on that line will print on the picking ticket. If the line begins with a "@" the information on that line will print on the cutting ticket. If the line begins with a "$" the information on that line will print on the invoice. If the line begins with a "#" the information on that line will print on the order confirmation. If the line beings with a "*$" the information on that line will print on both the picking slip and the invoice. If the line beings with a "*#" the note will print on both the picking slip and the order. If the line begins with "*$#" the note will print on the picking slip, invoice, and order.
It is important to note that any changes made to the notepad information will not be updated unless the green checkmark is selected.

Invoice Notepad

In the JAS main menu, go to: "Invoicing"; "Processing"; "Invoice and Backorder".
Select the appropriate order or pick ticket(s) to be invoiced. The user will automatically be directed to the next screen.
Once the appropriate fields are selected, click on "invoice all" or "invoice lines."
Click on "Proceed."
Click the "Notepad" button located at the bottom of the screen.
If the line beings with a "$" the note will print on the invoice.
It is important to note that the notepad information will not be updated unless the green checkmark is selected.

Credit Memo Notepad

In the main JAS menu, go to: "Returns"; "Processing"; "Credit Memo Issue".
Click the "Notepad" button located at the bottom of the screen.
If the line begins with "$" the note will print on the credit memo.
It is important to note that the notepad information will not be updated unless the green checkmark is selected.

Printing Notes on the Pick Ticket

In the main JAS menu, go to: Allocations Reports Print Picking Tickets
When printing the pick ticket, the user has the option to select to print notes from the master account and/or the store account. If neither options are selected, the notes in the customer file will not print on the picking ticket.

Purchase Order Notepad

In the main JAS menu, go to: "P.O."; "Processing P.O's"; "Purchase Order Create". OR In the main JAS menu, go to: "P.O."; "Processing P.O's"; "Purchase Order Modify/Cancel".
Click on the "Notepad" button located at the bottom of the screen. Note: A symbol is not required when printing a note from the purchase order notepad.  All lines found in the PO Notepad will be printed on that Purchase Order.
If "New Entry" is selected, the user can enter the appropriate note in the screen.  Click on "Update."
When selecting "pick from default," the list of default purchase order notes that were written in the company setup will appear in the middle of the screen. The user can then select the appropriate note and line number. Click the "Pick" button. Click the "Update" button to save entries and/or changes.
When selecting "Copy from another PO", a box will appear where the user must enter the purchase order to copy the ntoes from, as well as the specific line that the user wishes to copy. Click the "Copy" button to complete the action. Click the "Update" button to save all selections.

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