2019 Preparation and Printing of Quebec Releve-1 Earnings Slips

2019 Preparation and Printing of Quebec Releve-1 Earnings Slips

Table of Contents

  1. Introduction.   

  2. Preparation of the RL-1 prior to printing.  

  3. Editing the RL-1 information for the current year.

  1. Entering RL-Code

  2. Changing the 2019 maximums for ‘SAL RQAP

  3. Changes to Screen #2

  4. Completion of changes to Screen #2

  1. Confirmation of the values prior to printing the RL-1's.

  1. Printing the Payroll Register

  2. Summary Report

  1. Printing Instructions for the RL-1 Earning Slips

  2. Printer Options  

 Introduction. 

 PROVINCIAL RELEVE-1

These government forms can be either ordered off their website, or picked up at your closest government office. Verify with your closest office as they may no longer be available. They cannot be printed off of a website like the T4's, as each form has a pre-printed number on it. This is used to identify the number with the employee once the forms have been submitted. The information from JSI is programmed to print in the various boxes. This wiki will advise you how to set up your system in order to print the correct information in each of the appropriate boxes on the form.

Customers in the Province of Quebec will need to complete an RL-1 and a T4 for each of their employees. A separate wiki will have the information to complete the Federal T4. Furthermore, if your company has more than 50 employees, it is mandatory to submit your forms via XML. Paper forms will not be accepted. A separate wiki contains this information. 

Noted changes.

Note: Both the T4 and RL-1 forms have the employee and employer addresses parsed (split up) on the form. It is important the employee's address has been entered correctly into the system.  If this is the first time that you are completing forms using the Jonar software, please confirm that the addresses were entered correctly. Make any changes that need to be made to the employee prior to starting this process. 

If you have added new employees this year and have not completed the addresses correctly, it will not print correctly on the form. 

Employee Address - Incorrect

   

Employee Address - Incorrect

 

   

Employee Address - Correct

 




Preparation of the RL-1 prior to printing.

1. To edit the RL-1, in the JSI menu, go to:

  • Wages

  • System Setup

  • Edit Earning Slips.

2.Using the browser, select QUEBEC RELEVE1

3. The following screens will display. This is the programming section mentioned above that allows the information for JSI to print in the appropriate boxes on the RL-1.

The next section describes the changes needed for 2019.

 

 

Editing the RL-1 information for the current year.

The following screens are the defining rules for your RL-1.

1. Entering the RL-1 Code.

Entering the Line/Col of the RL-1 Code.  

When you print the RL-1 forms, there is an option to select, Original or Cancelled.  The Line/Col in the RL-1 Code field is where this 'O' or 'C'' will print on the form. 

 


2. Changing the 2019 maximums for 'SAL. RQAP'.

Change the SAL. RQAP.; Box 9.; Description I=SAL.RQAP.

Using the scroll bar on the side of the screen or using your arrows, move down the screen to box # 9.

Place the cursor in the CODE column and change the maximum within your predefined equation from 74,000 to 76500.


After the changes, the value on your screen should read 76500.

NOTE: Be careful not to erase, change or move anything else on the line and confirm the 2 brackets at the end of the line haven't been erased while you made the changes.


       

3.Changes to Screen 2 

Screen # 2 had major changes in 2018. 

There are only 2 forms now on 1 sheet and the top portion of the form prints the name and addresses as it did last year. The bottom portion of the form has changed whereas the employee and employer names and addresses must be split up into various areas of the form. 

Depending on when you last made changes to your RL-1 setup, it is possible that you may have to make changes in the 'Line' numbers to complete the requirements for this year.   

Make sure the information prints in the correct boxes. 

NOTE: In the past, the line numbers needed to be sequential. This is no longer necessary.  

   

Use these examples as a starting point but note that due to the type of printer you are using, you may need to adjust the line/column to have the information print in the correct boxes on the form.

4. Completion of changes to Screen # 2. 

If you have had changes to your setup whereas you have added/removed Health Benefits, etc. you may require further changes to your individual company setup.  Contact Jonar for assistance.

After you have changed the above information, click on Update. You will be asked to confirm the update - Click YES.

If you are unsure, you can click on NO and no changes will be saved.



 



Confirmation of the values prior to printing the RL-1's.

Printing the Payroll Register

1. To print the Payroll Register, in the JSI menu, go to

  • Wages

  • Reports

  • Report Menu

  

2. Select Payroll Register.

3. Select Register By Employee.

4. Selection Criteria:

Sort by Department: NO. If you wish to have the forms sorted by Department, select YES. 

Type of Employees: select ALL.  

Pay Period: Enter the range of pay periods for the year, e.g. 19-01 - 19-12 (monthly), 19-01 - 19-24 (twice a month), 19-01 - 19-26 (every two weeks), or 19-01 - 19-52 (weekly). The example shown is for 26 pay periods in the year.  

Report Type: Summarized 

Sorted by: Number





                     

5. Select 'Print'.

Keep this report as the figures on the Payroll Register should match the figures on the Earnings Slips. 

 


Summary Report

1. To print the RL-1, in the JSI menu, go to

  • Wages

  • Printing

  • Print Earning Slips

   

2. Select QUEBEC RELEVE-1.

 

3.  These values tell the program how many forms to print on a page and where to start printing the second stub.

 If printing the forms for the first time this year, select Original.

 

4. Selection Criteria:

Enter the Range of Pay Periods; 19-01 to 19-12, 19-24, 19-26, or 19-52. If the pay periods have exceeded 12, 24, 26 or 52, enter 99 to confirm that all periods are included in the calculation.

Enter QC if all employees are in Quebec or leave blank if you have multiple provinces.


 

5. Select ALL employees by clicking on the browser button.

Select the check box at the top right hand corner of the browse window to select ALL employees.

Your original 'Range of Employees' will now show ALL.





6. Select the option to print the Summary Screen.

7. The Summary Screen will display the values of the Gross Earnings, the total for each deduction, for employees and employers, and the number of earning slips that will be printed.

There is also an option to Print this page or view the layout before printing via Print Preview.


Printing Instructions for the RL-1 Earning Slips

It is recommended to first print 1 employee in order to see if all the information is printed and properly aligned in the boxes on the form. Adjustments to lines and columns have to be made by going back to the Edit Earning Slip (as explained above). If needed, continue to re-print the same slip after each alignment change until it is perfectly aligned. Also, check all values against the payroll register report before printing the final copies.

Printer Options

1. Once you click on Print from any menu option, a range of options appear.

The Emulation only needs to be changed if you regularly print to a Dot Matrix printer. The default print option is Laser 8 1/2 x 11.

   

2. Change the Emulation by clicking on Emulation to view the series of options to select from. 

Select HPL2 for printing the RL-1 and click the green check mark to confirm.

3. The next option box is to select the laser printer you will print to from the list of printers installed on your station.

 

Double click on the appropriate printer and click OK to confirm.

4. The screen will return to the original print options. Press Enter or double click on the highlighted Print.


If you have ANY error messages while printing: print screen the error message as well as two print screens of the form (from Edit Earning Slips). Indicate on your email exactly at what stage the error occurred (i.e., if the form started to print, where did it stop), and forward the email to support@jonar.com. Zoho, our Customer Service Software, will advise you of your case number to confirm receipt of your request and we will contact you on how to fix the problem.


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